Venheim
After closing, the owner reads through papers in the restaurant, a laptop open on the table; the chairs are up on the tables

Month-end · Receipts · DATEV

The monthly package for the tax advisor – month-end closes itself

What the team records over the month — sales, counts, clock entries, receipt photos — is ready for the tax advisor on the first of the month, already sorted. No gathering, no shoebox, no fifty phone photos in three chat threads.

Start free

Try Premium for 30 days, no payment details. After that your business carries on free on the Start plan; records stay readable and exportable.

The sign-up form is in German for now. Inside the app, everyone picks their own language — nine languages, English included.

In short

The monthly package for the tax advisor is a ZIP that builds itself on the first of the month: a formatted Excel monthly report with revenue, till reconciliation, waste and working hours, every table also as a machine-readable CSV, plus all receipt photos of the month and a read-me. It goes to the accounting firm by email automatically — or as a download at any time.

The packageon the first of the month

For the business

What is created on the first of the month

At the start of the month Venheim builds the package for the previous month. If you like, it goes to the accounting firm by email automatically — sending is opt-in, the manager enters the address personally. Without sending, the same ZIP is available as a download in the reports at any time.

Formatted Excel monthly report

A cover sheet with the month's key figures, then one sheet each for revenue, till reconciliation, waste, working hours and receipts. Working hours are listed per person with daily rows and a monthly total — also for people who left during the month.

A CSV copy of every table

Every sheet of the report is also included as a machine-readable CSV. The accounting firm reads the figures into its own software instead of retyping them from a table — whichever program it uses.

Every receipt photo of the month

Delivery notes and invoices the team photographed at goods receipt are included as files — sorted by month, with the receipt table as an overview.

A read-me for the accounting firm

A short accompanying text explains what is in which folder and how the files belong together — so that even the first month works without questions.

The same figures that keep growing here are in the package for the accounting firm on the first of the month, already sorted.Demo data from the sample business Cafe Sunshine, app shown in German
The datareceipts, till, clock

The data behind it — reliable rather than gathered together

A monthly package is only as good as the data it is made from. Four building blocks make sure the accounting firm can work with what arrives:

  • Receipt archive under the BAO

    Receipts are kept for seven years (§ 132 BAO) and never deleted — a wrong receipt is voided with a mandatory reason and kept along with its log. The archive groups by month and exports each month as a ZIP.

  • The till as a mirror, not a replacement

    The cash register remains the record — Venheim only reads it. helloCash and ready2order deliver their daily revenue automatically (a daily fetch, plus “till today” every hour); any other till comes in by CSV. The package compares this revenue with the app's counts: a discrepancy shows up within the month, not only at the accounting firm.

  • DATEV payroll export

    The clocked working hours go into DATEV format as movement data per person and day, with the wage type set per business — the accounting firm imports instead of retyping timesheets.

  • A chain of evidence under § 26 AZG

    The original clock entry stays untouchable: corrections need a reason, are logged and never change the original time. The working hours in the package are therefore traceable down to the individual entry.

Till against count, every day with its deviation in euros — the package carries the same comparison as a sheet of its own as soon as the till delivers its revenue.Demo data from the sample business Cafe Sunshine, app shown in German
Byte for bytesame month, same file

Two printouts of the same month are identical, byte for byte

The creation time on the monthly report is the date of the month, not the second of the click — and the Excel properties and every entry in the ZIP carry the same mark. That sounds like a detail, and it is the difference between two comparable sheets and two sheets that differ in a time of day.

In practice this means: if the accounting firm downloads July in August and again in November, the same file comes back — and if not, then something really changed in July. That is exactly the question a tax audit asks when two versions of the same month are on the table.

The closed month stands still

At the end of the month open shifts are capped, and every timestamp in the package — right down to the individual ZIP entries — carries the same point in time. For the current month this naturally does not apply: there the state is “up to now”.

A test keeps it that way

The promise is not claimed but checked: a test run downloads the same package twice with a gap and compares the files byte for byte. If the test fails, the change does not ship.

Authoritiesthree routes

Three authorities, three routes — deliberately separate

Who inspects determines what they may see. That is why Venheim does not have one access for “the authority” but three separate routes — and the food authority is the only one that gets a live view.

Food authority: the link

A time-limited read-only link to the hygiene records, without an account and without an app. It shows temperatures, cleaning and training — not working hours, receipts or revenue.

Tax office and audit: the export

For the tax authority the monthly package is the route: § 131 (3) BAO requires data in readable form, not live access to the running system. That is exactly what the ZIP delivers — Excel, CSV and receipts, with the same structure every month.

Labour inspectorate: the CSV

The working-time records under § 26 AZG go out as a separate CSV export — with the clocked times and every correction with its reason, not as access to the business.

That a food inspection does not see receipts, revenue and working hours is not a gap but data minimisation: it has no legal basis for this data.

Recommendpartner programme

For the accounting firm

Reasons to recommend Venheim

Tax advisors know the start of the month in hospitality: an envelope of slips, phone photos of varying quality and a timesheet written from memory. The monthly package turns that around — the data arrives sorted, machine-readable and with receipts.

One ZIP instead of a shoebox

Excel for the overview, CSV for your own software, receipt photos as files — every month with the same structure, in the inbox on the first of the month.

Audits get easier

Records are never deleted, corrections carry a reason and a log, the original stays visible. Documentation that shows its own history is easier to defend than a slip typed after the fact.

Partner programme

Whoever recommends Venheim receives 30% of the net subscription — for good, as long as the referred business pays. Details are in the partner section of the home page.

Honestly: Venheim does not do payroll, does not give tax advice and is not a cash register. It delivers the business's data to the accounting firm in a form it can work with directly — bookkeeping, payroll and every tax decision stay with people and the firm.
In the logbook

The monthly package is one building block of the digital operations logbook — it draws on time tracking, inventory management and the receipt archive. To the operations logbook.

Price

One price per site, unlimited team

€39.90 Pro·€69.90 Premiumper site per month. Prices shown are final prices — as a small business under § 6 (1) no. 27 of the Austrian VAT Act (UStG), we do not charge VAT. The Start plan is free for good — with roster, time clock, chat and HACCP recording including Excel download.One-off €199.00 setup fee with monthly payment — waived with annual payment. All prices

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Questions9 answers

Frequently asked questions

What is in the monthly package?
A ZIP with a formatted Excel monthly report — a cover sheet with the month's key figures, plus the sheets revenue, till reconciliation, waste, working hours per person (daily rows plus monthly total) and receipts. Every table is also included as a machine-readable CSV, all receipt photos of the month are included as files, and a read-me (LIESMICH) explains the structure to the accounting firm. The package itself is in German, like the accounting it is made for.
Does it work with any accounting firm?
Yes — the monthly report is a normal Excel file, and every table is also included as a CSV; any accounting firm can work with that, regardless of its software. DATEV only concerns payroll: the payroll export delivers movement data per person and day in DATEV format, so that the firm imports instead of retyping. Anyone using a different payroll program takes the working-hours CSV.
What does the monthly package cost?
It is not a separate licence and has no price of its own: automatic monthly sending to the accounting firm belongs to the Premium plan — one price per site, the whole team included without limit. The current amounts are in the pricing strip on this page. The manager can still download any month from the reports at any time.
Do we keep access after cancelling?
Yes. Viewing and exporting always stay free — an expired subscription only stops writing in paid areas. The receipt archive is never deleted anyway, because keeping it is a retention duty under the BAO (Austrian Federal Fiscal Code). On top of that there is the full export: every owner can download the entire organisation as a ZIP with one CSV per table and all files — deliberately without a subscription barrier, so that nobody is trapped in the software.
How do the receipts get in?
At goods receipt the team photographs the delivery note or invoice directly on their own phones; the photo is reduced in size and goes into the receipt archive, grouped by month. The manager can also add receipts later. Nothing is ever deleted — a wrong receipt is voided with a mandatory reason and kept along with its log. The monthly package contains all photos of the month as files, plus the receipt table in the Excel report.
Are two printouts of the same month identical?
Yes, byte for byte — for a closed month and as long as nothing has changed in the data. The creation time on the report is the date of the month, not the second of the click; the Excel properties and every single entry in the ZIP carry the same mark. Anyone who downloads July in August and in November and gets two different files therefore knows: something really changed in July. A test run downloads the package twice with a gap and compares the files — if it fails, the change does not ship.
Does the tax authority get access to our system?
No, and that is intentional. The time-limited read-only link is meant for the food authority and shows exactly the hygiene records. For the tax authority the monthly package is the route: § 131 (3) BAO requires data in readable form, not live access to the running system — Excel, CSV and receipts per month provide that. The working-time records under § 26 AZG go out as a separate CSV export. Three authorities, three routes: each sees what it has a legal basis for, and no more.
Does Venheim also do payroll or tax?
No, and that is intentional: Venheim is not payroll, not tax advice and not a cash register. It collects the business's data — revenue, counts, working hours, receipts — and hands it to the accounting firm in a form it can work with directly. Bookkeeping, payroll and every tax decision stay with people and the firm. Till revenue comes in automatically (helloCash, ready2order) or by CSV import from the business's cash register.
What exactly does the DATEV payroll export contain?
Movement data per person and day from the time clock — the hours actually clocked, not the planned ones. The wage type can be set per business so that the file matches the firm's setup. The export replaces retyping timesheets, not payroll itself: supplements, special payments and the payroll run remain the job of payroll.

Your next month-end closes itself

Set up the business, let the team clock in, photograph receipts at goods receipt — on the first of the month the package for the accounting firm is ready.

Start free

Try Premium for 30 days, no payment details. After that your business carries on free on the Start plan; records stay readable and exportable.

The sign-up form is in German for now. Inside the app, everyone picks their own language — nine languages, English included.