Roster · Tasks · Stocktake
Roster and time tracking for retail
A weekly grid for sales floor and stockroom, a time clock with a location check, tasks that no longer travel through the shop by shouting, and counts that only change the stock once the manager has approved them. Built for shops, kiosks, farm shops, tobacconists and warehouse outlets — not for chains.
Try Premium for 30 days, no payment details. After that your business carries on free on the Start plan; records stay readable and exportable.
The sign-up form is in German for now. Inside the app, everyone picks their own language — nine languages, English included.
Venheim is the operations tool for owner-run retail: a roster with Saturday peaks, a time clock on the phone, task lists per shift, stocktake counts approved by the manager and QR codes at the till. For one site with up to 5 active people it is free for good — built inside a real business, so far in hospitality and fitness.
A Saturday in the shop, as every owner knows it
At eight the afternoon helper calls off — on the busiest day of the week, of all days. A note is stuck to the till: put away the delivery, shop window, restock shelf three. At noon the part-timer asks how many hours they have done this month, and somewhere in a folder is the note saying when the fire extinguisher was last inspected. None of it is dramatic. But all of it lands with the same person. Venheim collects exactly these cases in one place — with proof of who did what and when.
What Venheim is — and deliberately is not
Venheim is the tool for team and operations: who works when, which task is open, what was counted, which deadline is due. It is not a cash register, not a till system and not an online shop — the till stays the till; Venheim reads its daily takings as a CSV file and sets them against the counts. Both run side by side without getting in each other's way.
Why we say it so clearly
A search for “retail software” mostly brings up till and shop systems. Anyone who expects one of those and lands here should know within ten seconds — not after signing up. And the other way round: for roster, hours, tasks and stocktake, till software is the wrong tool. That is exactly the gap Venheim fills.
The roster in retail: Saturday carries the week
In retail the week is not even: Saturday needs double cover, Tuesday morning half. The weekly grid plans exactly that — per day, per peak, per person with their own hours.
Weekly grid with drag and drop
Sales floor, stockroom and helpers in one grid, shifts by drag and drop, a template roster for weeks A/B. Every change is on the team's phones at once — no notice in the staff room going out of date.
Requests & swaps
The team enters availability and preferred shifts on their own phones and makes swap requests — the manager approves them centrally in the approvals centre instead of reading back through chats. On a Saturday especially, it matters that the swap is on record.
Time clock with a location check
Clocking in and out with one tap on your own phone. The location check runs in the background — only the distance to the shop is stored, never the coordinates.
Hours and leave balance
Planned shift and clocked time stand side by side; every person sees their own balance and remaining leave. The question “how many hours have I done?” is answered by the app — not by the owner from memory.
And because retail teams are rarely monolingual: besides German, the team view speaks eight more languages — English, Turkish, Polish, Romanian, Hungarian, Bosnian, Croatian and Serbian. Everyone chooses for themselves; records stay in German.
How the roster handles public holidays, leave and rest periods under Austrian law is shown on the page roster software for Austria (German). If you still plan in Excel, the guide has the roster template for week and month (German).
Time tracking that stands up to an inspection
In Austria § 26 AZG requires records of the hours worked — from a shop with two helpers too. In Germany the duty of systematic recording follows from the Occupational Safety and Health Act as interpreted by the courts; § 16 ArbZG expressly requires recording working time beyond eight hours. The time clock records both: every entry carries person and time, corrections need a reason and leave the original in place.
Honestly: what applies to your business in detail — flexitime, collective agreement, marginal employment — is answered by the chamber or a law firm, not by software. The sources for the sections named are at the end of this page; retention and typical mistakes are summarised in the records glossary under working-time records.
The month at the push of a button
The monthly overview per person is built from the clock entries — as a CSV export for the files or for payroll. No typing up slips, no spreadsheet only one person understands.
Tasks live in the list, not in the air
“Put the delivery away, would you” — said between two customers, forgotten until closing time. In Venheim every shift has its list: put away the delivery, shop window, restock the shelves, close the till. What is done carries person and time, and the manager sees the day's state without walking through the shop.
What recurs comes back
Daily, weekly and monthly tasks reappear by themselves in the next cycle. What is done does not disappear — it stays as an entry, and an open item is visible in the evening instead of forgotten.
Expiry dates under control before the shelf finds them
Anyone who stocks food — farm shop, delicatessen, drinks — knows the round along the shelves: what is expiring, what needs to go to the front, what has to go? In Venheim every batch carries its best-before date; what expires first is at the top, with a traffic light and a decision per row: used, discarded or corrected. Waste is always booked with reason and quantity — never as a silent correction that only the stocktake uncovers.
Stocktake on the phone — and four eyes before a number counts
Counting happens on the phone, item by item — no clipboard, no typing up in the evening. Counts and bookings by the team first land as “waiting” and only change the stock once the manager approves them; the rule sits in the database, not just in the interface.
- A mistyped box of 100 instead of 10 pieces shows up in the approval — not in the balance sheet
- The count uncovers the difference between target and shelf — shrinkage becomes visible while it can still be explained
- Where items are sold one by one, one tile per product counts: one tap counts the sale, and the price is frozen at the time of counting
Deadlines with due dates instead of slips in a folder
The fire extinguisher needs inspecting regularly, the shop scales need calibrating regularly, the maintenance contract has an expiry date. In Venheim such appointments are listed with their last completion and a calculated due date, ordered by urgency — and the app reminds the manager before the inspection does.
Honestly: which deadline applies to inspection and calibration is on the label, the calibration document or the official notice — Venheim does not pre-fill an interval and does not invent one. The business enters its deadline and confirms it; an invented interval would be more dangerous than an empty field.
The Monday-morning view
One combined reminder instead of twenty calendar entries: overdue, due soon, done. Whoever ticks off a deadline leaves person and time — the record is created along the way and stays.
A QR code at the till that collects reviews
The moment a customer pays happily is the moment for the Google review — not the request three days later. A QR notice at the till or by the exit leads straight to the shop's review form; the QR centre counts the scans, and a dynamic code can be changed after printing — the poster never needs reprinting when the target changes.
- Up to 3 active codes on every plan — also for Wi-Fi or a link to your own website
- The counter knows no personal data — it counts the scan, not the person
Honestly: our references are hospitality and fitness
Venheim was built inside a real business, in hospitality and fitness, and is used there every day — as of August 2026 there is no retail reference yet, and we would rather name none than one that does not exist. The retail building blocks are still no brochure promises: sales counts, stock, stocktake and expiry dates are the same functions running there every day.
How Venheim came about, and why it runs in a real business every day, is on the About us page.
Why that matters to you
A function the business needs every week gets maintained rather than promised. If the approval of a count ever stalled, it would show up there first — not with a customer. And what we cannot prove yet, we say so.
One price per site — the whole team included
One price per site — everyone included. For one site with up to 5 active people Venheim is free for good on the Start plan — as a plan, not as a trial. Whoever grows switches to Pro and simply keeps inviting; the Saturday helper is in the plan the same day.
€39.90per site per month on the Pro planOne-off €199.00 setup fee with monthly payment — waived with annual payment.
Roster, time clock, tasks, stock and stocktake — in the same price, without a per-head counter.
Roster, time tracking, tasks and stock are building blocks of the digital operations logbook — it carries hospitality, studios and retail alike. To the operations logbook.
No signal in the stockroom? No problem.
Clocking in, temperatures, cleaning and maintenance ticks, stocktake counts and inspection appointments also work without a connection: the app keeps every entry with the time of the tap and sends it on automatically — clock entries for up to 3 days, everything else for up to 7 days. Approvals, orders, reports and chat need a connection.
Frequently asked questions
Does Venheim replace our till system?
Does the retail roster work with part-timers and Saturday helpers?
What does the law require for time tracking in retail?
How does a stocktake count work on the phone?
We do not sell food — do we need the best-before check?
What does Venheim cost for a small shop?
Are there references from retail?
What happens to our data if we stop?
Sources
- § 26 AZG — records of the hours worked (RIS, consolidated federal law, in German) As of checked on 23 August 2026
- § 3 ArbSchG — basic duties of the employer (gesetze-im-internet.de, in German) As of checked on 23 August 2026
- § 16 ArbZG — recording of working time beyond eight hours (gesetze-im-internet.de, in German) As of checked on 23 August 2026
The business behind the counter, in one place
Set up the business, choose the “retail” sector, invite the team — the first weekly plan and the task list for Saturday are ready the same day.
Try Premium for 30 days, no payment details. After that your business carries on free on the Start plan; records stay readable and exportable.
The sign-up form is in German for now. Inside the app, everyone picks their own language — nine languages, English included.