For hospitality, gyms and retail
The digital operations logbook for hospitality, gyms and retail
Every mandatory record and recurring routine in one place: HACCP, cleaning, time tracking, roster, inventory and the monthly package for the tax advisor. One price per site; from the Pro plan the team is unlimited. Built for businesses in Austria and Germany.
Try Premium for 30 days, no payment details. After that your business carries on free on the Start plan; records stay readable and exportable.
The sign-up form is in German for now. Inside the app, everyone picks their own language — nine languages, English included.
Built inside a real business and used there every day, from the roster to the time clock. Every feature exists because it was missing day to day.
A digital operations logbook brings a business's mandatory records together in one place: HACCP records, cleaning, working hours, roster, inventory and receipts. Instead of paper slips, Excel and WhatsApp you get a searchable archive — and, at the push of a button, the record for the inspection or the tax advisor. With Venheim that costs €39.90 per site per month, the whole team included; getting started is free for good.
Mandatory records, digital instead of paper, Excel and WhatsApp
A business has to document a lot on an ongoing basis: cleaning and temperatures (HACCP), employees' working time, best-before dates and losses, receipts for the accounting firm. On paper that is tedious, full of gaps and hard to present when an inspection or audit comes. The digital operations logbook turns it into recording that everyone on the team does on their own phone — and a record that comes out as Excel or ZIP at the push of a button.
The building blocks
Every building block is in the same price. The big topics have their own page with details.
Cleaning records
Tick off cleaning and shift lists, document without gaps, monthly Excel export for the inspection.
Learn moreHACCP records
Temperatures per appliance, cleaning and best-before batches — together they become the monthly HACCP record.
Learn moreTime tracking
Clock in, clock out and breaks on each person's own phone with a location check. Correction-proof export for § 26 AZG.
Learn moreRoster
Weekly grid, requests and swaps, target-hours comparison, assistant — unlimited team included.
Learn moreInventory & best-before
Stock, stocktake, losses with a reason, order suggestion from consumption, order email to the supplier.
Learn moreReceipts & tax package
Photograph delivery notes, sorted by month. A monthly ZIP with an Excel report and receipts for the accounting firm.
Learn moreAcademy
Flashcards, quizzes and duels for onboarding new people — your own topics and questions per business.
Appointments & deadlines
Training, inspections, best-before dates, maintenance and orders in one calendar with traffic lights and reminders — free in every plan.
Operating instructions
Hygiene plan, cleaning and operating instructions with versions instead of overwriting — the record shows who was briefed on what.
What the records are meant to prove is set out with sources for Austria and Germany in the guides hygiene plan for hospitality (German) and best-before check (German).
Inspection-ready means: presentable without anyone preparing anything
Between “we document that” and “we can show that” lies half an inspection day. Three things make the difference — and all three are built in, not add-ons.
A link instead of a stack of folders
When the food inspectorate comes, it gets a time-limited read-only link: the inspector sees temperatures, cleaning, incidents with their resolution and the training records, and cannot change anything — and needs neither an account nor an app. The manager sets the validity between one and 90 days; after that the link expires by itself. Working hours, receipts and revenue stay out of it.
Versions instead of overwriting
When the hygiene plan is replaced, the old one becomes an earlier version instead of a lost file. Whoever was briefed on it in March can still show in November what it said in March — the training record names the document, not just the tick. When an instruction ages, it comes back as a follow-up in the calendar.
Data as of, not “generated at”
The record does not carry a print time but the state of the data: when something was last recorded or corrected. That is why two printouts of the same month are identical byte for byte — and anyone who lays two sheets side by side sees a change in the difference, rather than just two different times.
The checksum at the top of the record detects such changes — it is change detection, not tamper-proofing. The sheet says so too, so that nobody later takes it for more than it is.
Time tracking and roster in one app — with the records included
If you run the roster in one tool and the hours in a second, you reconcile both by hand at the end of the month. Here it is one set of data: the roster supplies the target, the time clock the actual hours, and the target-versus-actual comparison is there without any effort — and the same working hours go into the monthly package for payroll.
As of August 2026: of the providers we looked at for this page (Planday, Gastromatic, shyftplan, Papershift, Crewmeister), none combines roster and time tracking with HACCP documentation in a single tool as well — please check for yourself, products change.
Everything in one price
One price per site — everyone included. Whoever joins gets an invitation and is on the roster the same day. And the roster is only one part of it: records, inventory, receipts and reports are in the same price.
The whole team on board
The price depends on the site — invite people instead of billing them.
One tool instead of five
Roster, HACCP, time tracking, stock and the monthly package for the tax advisor — instead of fifty photos a month to the accounting firm.
Starting small is free
Start plan: one site, up to 5 people, roster, time clock, chat and HACCP recording with Excel — €0. The full package with multiple sites costs €69.90 per site per month. One-off €199.00 setup fee with monthly payment — waived with annual payment.
Designed for Austria and Germany
In Venheim the law is data, not hard-wired if-then logic. The country is set on the organisation and controls legal references, public holidays, minimum leave and deadlines.
Austria (default)
- Working-time records under § 26 AZG (Working Hours Act)
- HACCP self-checks under EU Regulation 852/2004
- Tax package with Austrian month names; the RKSV cash register stays the record, Venheim reads its daily takings
Germany
- Working-time records under § 16 ArbZG (Working Hours Act)
- Public holidays per federal state
- HACCP under the same EU regulation
Inspection and maintenance duties are built-in data too, not sticky notes: the scheduler comes with 14 Austrian and 17 German inspection-duty templates — each with its legal basis and source. Where the deadline depends on a permit or the installation, the business enters it itself; the app invents none.
Honestly: the app provides recording, proof and export. Whether the documentation is sufficient in an individual case is for the business to clarify with the authority and its tax advisor — we promise neither legal certainty nor a seal.
No lock-in
Full export at any time
One click exports the complete business as a ZIP: one CSV file per table plus every receipt, record and image. A second click deletes the business completely.
Records stay readable
An expired subscription only stops new entries in the paid areas. Viewing and exporting always stay free — HACCP, § 26 and BAO records belong to the business, not to us.
Plans
Prices per site per month. Prices shown are final prices — as a small business under § 6 (1) no. 27 of the Austrian VAT Act (UStG), we do not charge VAT. Every business starts with 30 days of Premium without payment details — when the trial ends, it carries on in the Start plan (free for good) instead of being locked.
Start
1 site, up to 5 team members
- Roster & requests
- Time clock — with breaks, correction log and export
- Team chat & push
- Swaps & availability
- Leave balances
- Onboarding new people — path, practical sign-off, test, certificate
Pro
Recommendedper site per month · unlimited team
+ €199 setup with monthly payment · waived for annual
or €399.00 a year — two months free
- Roster & requests
- Time clock — with breaks, correction log and export
- Team chat & push
- Swaps & availability
- Leave balances
- Onboarding new people — path, practical sign-off, test, certificate
- HACCP monthly report sent automatically by email (recording and Excel in every plan)
- Inventory management & orders
- Receipt filing
- Reports & control score
- Online booking (table, class, pick-up) with QR code
- Unlimited QR hub (Google review, Wi-Fi, menu, booking, loyalty card — with scan statistics)
- Team without a headcount limit (Start: up to 5 active people)
- Plan promotions: expectation before, stop criterion, lesson after, team notes
- Own branding: accent colour and logo in the app, in every email and on every printout
- AI for your business with your own key: read stocktake lists, delivery notes and product lists from a photo, unify item names
Premium
per site per month · unlimited team
+ €199 setup with monthly payment · waived for annual
or €699.00 a year — two months free
- Roster & requests
- Time clock — with breaks, correction log and export
- Team chat & push
- Swaps & availability
- Leave balances
- Onboarding new people — path, practical sign-off, test, certificate
- HACCP monthly report sent automatically by email (recording and Excel in every plan)
- Inventory management & orders
- Receipt filing
- Reports & control score
- Online booking (table, class, pick-up) with QR code
- Unlimited QR hub (Google review, Wi-Fi, menu, booking, loyalty card — with scan statistics)
- Team without a headcount limit (Start: up to 5 active people)
- Plan promotions: expectation before, stop criterion, lesson after, team notes
- Own branding: accent colour and logo in the app, in every email and on every printout
- AI for your business with your own key: read stocktake lists, delivery notes and product lists from a photo, unify item names
- Financial cockpit
- Monthly package
- Till reconciliation
- Academy & onboarding
- AI explanations in the roster without your own key (via Venheim)
- Multiple sites
The legally required parts are deliberately in the Start plan: roster, time clock and team coordination. What you pay for is the processing — ordering, reports, finances, the tax package. For the same reason the calendar costs nothing in any plan: keeping track of deadlines is a duty, and a duty does not belong behind a paywall — training, equipment inspections, best-before dates, maintenance and orders come together there with traffic lights and reminders, on the Start plan too. How these prices compare with the market is shown in the price comparison with sources (German).
Frequently asked questions
What is a digital operations logbook?
Which industries is Venheim for?
Do we pay per employee or per site?
Does it work for Austria and Germany?
What does the food inspectorate see if we give them a link?
What happens when we change an operating instruction?
Does the calendar cost extra?
Can we get out again if it does not fit?
One place for everything you have to record
Create the business, invite the team, get going: basic lists for cleaning, appliances and tasks are there from the start and can be renamed.
Try Premium for 30 days, no payment details. After that your business carries on free on the Start plan; records stay readable and exportable.
The sign-up form is in German for now. Inside the app, everyone picks their own language — nine languages, English included.