The digital operations logbook – from the roster to the HACCP record.
19:40. The pass is full. The kitchen is plating up. Venheim keeps an eye on the cooling and reports whatever is out of range.
Start €0 · Pro €39.90 · Premium €69.90 per site/month + €199 setup with monthly payment · waived for annualTry Premium for 30 days, no payment details. Final prices, no VAT (§ 6 (1) no. 27 UStG). Sign-up in German for now.
Film and images: Adobe Stock · notifications from a sample business, values invented
Not a prototype.
It runs. Every day.
Your team plans, clocks in, measures and counts on their own phones. That becomes the records for the inspection and the monthly package for your tax advisor. One price per site — everyone included.
- In a real businessbuilt there and in daily use for 3 months, with no paper on the side
- over 4,500documented HACCP checks in a real business
- Nine languagesfor the team; records and exports stay in German
- Void, never deletefor every record: a correction carries reason, name and time
Counted on the live database, rounded down and refreshed every six hours · The live figures (German) →
“Built first for a counter of its own. Out of the day-to-day of a hospitality manager who wanted to run the site without typing up lists at the weekend.”
That is why the record an inspection sees is the same one the team works with. The app grew on the team's phones and the manager's screen, not on a whiteboard.
Venheim in real operation (German)All connected.
No second system.
HACCP, inspection duties, the roster with a time clock and inventory in one app: one sign-in for the team, one price per site, everyone included.
Hygiene records
Temperatures and cleaning with shift bars, an action when a limit is exceeded, voiding instead of deleting, a record header with rule version and checksum.
What happens to 3.2 °C?
From the hand on the thermometer to the link for the inspection: six steps, two minutes. On the right, the record grows as you go.
Entered.
At the appliance, on the phone, in seconds. The timestamp is set when it is entered, not when it is copied out on Sunday.
Fact checkA late entry is possible, but it shows on the record as a late entry with a reason.
Compared.
Every appliance has its own target. If a reading is above it, Venheim asks for an action, with a reason.
Fact checkWireless sensors in the cold room record directly.
Assigned.
With a name and a time. The record chain shows whether the person was clocked in and trained.
Fact check“Who was allowed to do that on 14 July?” The skills map with a cut-off date knows.
Permanent.
A mistake is voided, never deleted. Every intervention gets its own reason and its own record.
Fact checkRecord data is never deleted, only voided or corrected.
Sealed.
At the end of the month the record stands with a header, rule version and checksum. Generated twice, byte-identical.
Fact checkThe monthly package for your accountant arrives on the 1st by itself and can be reproduced byte for byte.
Shown.
The inspection gets a link instead of a folder: read-only, time-limited, only to the record.
Fact checkIt cannot change anything. Afterwards the link expires by itself.
Sample business, made-up values · legal bases and deadlines are covered in the guides (German)
Paper before.
Records today.
Before
- Temperature list on paper, sometimes filled in at the end of the week for the whole week.
- Cleaning plan in a folder. Who ticked it off is there. When, isn't.
- Stocktake on paper, then typed up on the computer. Two rounds.
- A new hire shadows the shift. Nobody knows for sure what they can already do.
- When an inspection comes, the searching starts.
Today
- Entered at the appliance. The timestamp is set when it is entered.
- Ticked off on the phone, with name and time, with a photo if you like.
- Counted once, right in the storeroom, with the expected stock next to it.
- Onboarding with sign-off by the manager and a certificate.
- The inspection gets a link. Read-only, time-limited.
Observed at one site, not transferred to others · Source: the business Venheim was built in (German)
Records happen.
Along the way.
Nobody sits down at night to write them up: on arrival, at the cold room, at handover, when checking your own hours. Each card is one moment of a sample day and leads to the page about it.
A day with VenheimSix moments · from 06:58 to 23:10
Venheim is also a school.
The food hygiene training is open to everyone: eight chapters, 39 minutes, no account. Inside the business it carries on, from the lesson through sign-off to the certificate, in every plan. A passed exam automatically becomes a training record with its origin.
with version and checksum
- 1Lessonevery plan
- 2Sign-off by the managerevery plan
- 3Examevery plan
- 4Instruction recordevery plan
- 5Certificateevery plan
A photo becomes an exercise.
What is right here? Tap the dots in the picture. The explanation appears alongside.
- 1Hair net and face mask
- 2Protective clothing
- 3Glove and colour-coded board
- 4Smooth surfaces
Draft of a lesson · built from a licensed photo, as the academy can for every chapter
Food hygiene training · the eight chaptersOpen to everyone · no account · 39 minutes
Every sector.
Its own duties.
From the tavern to the gym: the same order, with the appliances, duties and shifts of your sector.
Restaurant & tavern
- Cooling and core temperature with a target per appliance
- Roster with a replacement dialog and rest-period check
- Allergen labelling A to R
Café & patisserie
- Machine cleaning in the cleaning plan
- Counter, display case and best-before dates with traffic lights
- Onboard seasonal staff in their own language
Bakery
- Early shift on the wall tablet with a PIN
- Best-before dates and returns in view
- Hygiene training for bakehouse and shop
Butcher's
- A target per appliance: cold room, curing room, counter
- Goods-in with a photo of the delivery note
- Cleaning signed off, with the time
Hotel & guesthouse
- Breakfast, banquets and kitchen in one record
- Housekeeping with a plan and sign-off
- Seasonal team in their own language
Retail
- Refrigerated shelf with target and alarm
- Best-before batches with traffic lights
- Staff and time clock
Gym
- Equipment by floor, with inspections
- Faults reported straight from the team
- Caretaker list with photo evidence
Groups & chains
- Control desk for all sites
- Rights per role, separated in the database
- One price per site
What a business needs every day.
In one place.
Grown out of a real business: every feature exists because it was missing day to day.
Team and working time
04Roster
The week is built at the push of a button from opening hours, requests and the rules of your business. A stress test shows who is missing if two people call in sick.
Time clock & working hours
On each person's own phone with a location check, or on a wall-mounted tablet with a PIN. Corrections only with a reason and a log.
Onboarding and learning
In every plan: lessons, sign-off by the manager, a test, an instruction record and a certificate. Premium adds flashcards, quizzes and duels.
Instructions and handover
Hygiene plan and operating instructions with versions instead of overwriting. Everyone an instruction applies to confirms reading it themselves, and the record shows who was briefed on which version. Each shift hands over with a checklist and a note; the next one confirms taking over.
Hygiene and inspections
04Hygiene & HACCP
Temperatures, cleaning and best-before dates become the monthly record. For every signed-off check, the record chain shows whether the person was clocked in and trained. Wireless sensors in the cold room record directly.
Inspections by the authority
The inspector gets a time-limited read-only link instead of a folder. They cannot change anything, and the link expires on its own afterwards.
Appointments & deadlines
Grease trap, fire safety, machine servicing: everything with a deadline in one calendar with traffic lights that reminds you by itself.
Inspection view
Your business as an inspection would see it: every inspection area with its legal basis and the way to fix it. A dry run that records nothing.
Stock, money and guests
04Inventory & receipts
Stock, stocktake and losses with a reason, the order suggestion from consumption. At goods-in the delivery note is photographed; if you like, an AI using your business's own key reads item, quantity and best-before date as a suggestion. What the team books in only counts after a second person approves it; receipts are only voided with a reason, never deleted.
Reports & finances
Control score, revenue, cost of goods and staff hours per month — with the data quality shown instead of polished figures. After a promotion you see before against after, in units and gross profit.
Monthly package & payroll
A monthly ZIP with an Excel report and every receipt for your accountant. Working hours go to payroll as a DATEV or BMD file; the import mapping is agreed once.
Booking and loyalty card
One poster with a QR code: guests book without an account and collect stamps without an app. Booking emails, loyalty card and printouts carry your logo and colour. Included in Pro, with no commission per guest.
More in detail
This app has been running in a real business since spring 2026 · the figures from it (German) →
22:47. Everyone is home. Venheim isn't.
The control desk shows every site on one screen. If a reading is off, a push goes to the manager in charge, with the next step and a deadline. In the morning the log shows what was done.
Control desk · 4 sites Example
Technical data.
And where we stop.
Two things you want to know before committing for a year: what happens to your data — and what the app deliberately does not do.
- Separation
- Row-level securityPer organisation and site, in the database, not just in the interface.
- Access
- Two-factor for managersWith an authenticator app, enforced in the database, not just on the screen in front of it.
- Data
- In the EUDatabase, sign-in and files at Supabase in Ireland, the app at Vercel in Dublin.
- Backup
- Daily, encrypted, completeA restore test every month. A backup that has never been restored is only a hope.
- Records
- Never deleted, only voidedEvery correction carries a reason and a name and stays visible.
- Inspection
- Time-limited read-only accessThe inspector sees the record and changes nothing. Access ends by itself on the day you set.
- Payroll
- BMD and DATEVWorking hours as a file for payroll, the monthly package as a ZIP for your accountant.
- Export
- One click, the whole businessAs a ZIP: one CSV file per table plus every receipt, record and image. A second click deletes the business completely and for good.
- Languages
- German and eight moreEnglish, Turkish, Polish, Romanian, Hungarian, Bosnian, Croatian and Serbian. Everyone picks their own language; records and exports stay in German.
- Subscription end
- Records stay readableAn expired subscription only stops new entries in the paid areas. Viewing and exporting stay free, and mandatory recording keeps working.
What the app does not do.
So that nobody buys something they will not get.
- Built for businesses in Austria and Germany. Working-time records follow the Austrian and German Working Hours Acts (AZG, ArbZG), receipts follow BAO/AO, payroll exports are DATEV or BMD. Businesses elsewhere can use the app, but the legal references are not theirs.
- No cash register — but connected. We leave the signed till to certified POS systems. helloCash and ready2order deliver their daily takings automatically, any other till via CSV or API — and the reports compare them with your own count.
- No payroll. The app delivers clean hours and receipts for the accounting firm. Wages are calculated where collective agreements and social security are kept up to date.
- A tool, not a legal promise. For working-time records and HACCP, the app provides recording, proof and export. Whether the documentation is sufficient in an individual case is something to clarify with the authority and your tax advisor.
- Offline for everything recorded on site. Clocking in, temperatures, cleaning and maintenance ticks, stocktake counts and inspection dates work with no signal — the app can even be restarted there. Every entry keeps the real time and is sent automatically later; nothing is thrown away. Approvals, orders, reports and chat need a connection.
From the Alps
to the wine tavern.
Venheim comes from Vienna and knows seasonal businesses, coffee houses and Heurigen. That is why the laws are named, not tucked away in a footnote.
Businesses Venheim is built forSeason, bar service, coffee house
Free to use.
With or without us.
These work without an account. They are written for the Austrian and German rules; the tools are only available in German for now.
One price per site.
Everyone included.
The legally required parts are deliberately in the Start plan: roster, time clock and team coordination. What you pay for is the processing — ordering, reports, finances, the tax package.
Founder price: the first 20 businesses pay €29.90 for Pro and €49.90 for Premium for good — per site per month, for as long as the subscription runs. 10 of 20 places still free; the price is assigned automatically at sign-up.
To get started.
- Included in every plan:
- Roster & requests
- Time clock with breaks and export
- Team chat & push
- Swaps & availability
- Leave balances
- Onboarding with sign-off and certificate
- HACCP recording with Excel download
- Up to 3 QR codes
The whole business.
- Everything in Start, plus:
- HACCP monthly report by email
- Inventory & orders
- Receipt filing
- Reports & control score
- Online booking with QR code
- Unlimited QR hub with statistics
- No headcount limit
- Promotions with before and after
- Own branding: logo and colour
- AI with your own key
For groups and chains.
- Everything in Pro, plus:
- Financial cockpit
- Monthly package for the tax advisor
- Till reconciliation
- Academy & onboarding
- AI explanations without your own key
- Multiple sites
What each point covers is listed on the pricing page. What roster, time tracking and HACCP records cost separately from different providers is worked out with sources in the price comparison (German).
Prices shown are final prices — as a small business under § 6 (1) no. 27 of the Austrian VAT Act (UStG), we do not charge VAT. Every business starts with 30 days of Premium without payment details — when the trial ends, it carries on free for good in the Start plan instead of being locked.
With monthly payment, a one-off €199.00 setup fee applies: we set up the business with your real data and go through the first entries together. With annual payment it is waived. All prices and what the setup includes
Common questions.
Not here? By email we usually reply on the same working day.
Is Venheim available in English?
The team view is: besides German, it speaks eight more languages — English, Turkish, Polish, Romanian, Hungarian, Bosnian, Croatian and Serbian. Everyone chooses their language in their own profile. Records and exports stay in German, because they are for Austrian and German authorities and accountants. The sign-up form is in German for now.
What happens after the 30 trial days?
The business falls back to the Start plan — free for good, nothing is deleted. Roster, time clock, chat and swaps keep running; everything else can still be viewed and exported, just not filled with new entries.
How many team members are included?
From the Pro plan, as many as you like — the price depends on the site, not on headcount. The Start plan is designed for 5 team members and 1 site.
We have several sites — does that work?
Yes, with Premium. Every site has its own team, its own records and its own reports; billing is per active site.
Do we need anything from the app store?
No. The app runs in the browser and can be added to the phone's home screen as a tile. Notifications — for example a forgotten clock-out — arrive as push messages.
Where is our data stored?
In the EU: database, sign-in and files at Supabase (region Ireland); the app itself runs at Vercel (region Dublin). Every business is technically separated from all others; sites only see their own data. Details are in the privacy policy (German).
How long does setup take?
Create the business (two minutes), enter opening hours, invite the team by link — basic lists for cleaning, appliances and tasks are there from the start and can be renamed. Most businesses clock in and plan on the same day.
How do we reach you?
By email to office@venheim.com — we usually reply on the same working day. There is deliberately no phone support; that keeps the price where it is.
Can we get out again if it does not fit?
At any time. The full export delivers all data in open formats (CSV plus original files), and the business can be deleted completely. The owner does both themselves, without asking us.
What if Venheim stops existing one day?
Then the data still belongs to the business: the full export (CSV plus every file) is available at any time — you do not need to ask us or reach us for it. On top of that, a full backup with a restore test runs every night. Records stay readable and exportable even with an expired subscription.
Does my team need to be technical?
No. For the team it is three moves on their own phone: clock in, enter a temperature, tick a box. Anyone who is stuck asks the app itself, for example how to clock in or out: it shows the steps and highlights the spot on the screen, without an AI model and in every plan.
Do authorities and inspectors accept digital records?
Digital records are permitted if they are complete and traceable — that is exactly what the app is built for: nothing is deleted, corrections carry a reason and a name, and the inspection gets its own read-only access. How that looks in detail is on the page about HACCP records.
Start today.
Create the business, enter opening hours, invite the team by link: basic lists for cleaning, appliances and tasks are there from the start and can be renamed.
Start free: 1 site, up to 5 team members · Pro and Premium: One price per site — everyone included.
The sign-up form is in German for now; inside the app, everyone picks their own language.
About Venheim
Venheim was created in a real business and is used there every day. How we work, how your data is protected and who to contact.
About VenheimSecurity and data protection in detail: Security
Partner programme
For tax advisors, POS resellers and hospitality consultants: recommend Venheim and receive an ongoing share — and paperwork that adds up: one monthly package instead of fifty photos.
- 30% of the subscription amount — for good, as long as the referred business pays. Not capped at twelve months.
- 90 days of attribution — every partner gets their own referral link, and a recommendation stays attributed for that long.
- Interested? Write to us: office@venheim.com